Introduction 1 About This Book 1 Foolish Assumptions 3 Icons Used in This Book 3 Beyond the Book 4 Where to Go from Here 4 Part 1: Getting Started with QBO and QBOA 5 Chapter 1: Introduing QBO and QBOA 7 QBO for the Client and QBOA for the Accountant 7 Comparing interfaces 8 Taking a look at QBO Desktop and QBO Mobile 11 Understanding the Cloud 13 Should You Move to the Cloud? 14 System Requirements 15 Chapter 2: Embracing the QBO/QBOA Format 19 It’s All about Subscriptions 19 The Self-Employed version 20 The Simple Start version 23 The Essentials version 24 The Plus version 24 The Advanced version 25 Simple Start, Essentials, Plus, and Advanced with Payroll 26 What Does It Cost? 26 Addressing Payroll Needs 28 Switching from QuickBooks Desktop 30 Where Add-On Apps Fit In 30 Part 2: Managing the Books for the End User 33 Chapter 3: Creating a Client Company in QBO 35 Signing Up for QBO 36 Setting Up a New Company 38 Understanding the Dashboard Page 41 Establishing Company Settings 45 Examining company preferences 46 Examining billing and subscription settings and usage limits 46 Setting sales preferences 48 Taking a look at expense preferences 54 Examining options to receive customer payments 55 Reviewing advanced preferences 56 Working with Multiple Currencies 58 How the Multicurrency feature changes QBO 60 Turning on the Multicurrency feature 60 Setting up currencies 61 Using multiple currencies 62 Updating the Chart of Accounts 66 Taking Advantage of QuickBooks Labs 73 Signing In to and Out of QBO 74 Chapter 4: Managing List Information 75 Importing People into a List 75 Adding New People to a List 82 Creating a new customer 82 Using customer types 84 Adding sub-customers 86 Searching Lists for People 86 Working with a particular person 87 Sorting a list 90 Exporting a list to Excel 91 Working with a batch of people 92 Changing Settings for People Lists 93 Working with Products and Services Items 95 Establishing categories 97 Setting up sales taxes 98 Adding service and non-inventory items 99 Creating an inventory item 102 Working with bundles 104 Changing item types 107 Using pricing rules 108 Adjusting inventory item information 110 A Look at Other Lists 115 Chapter 5: Dealing with the Outflow of Money 117 Writing a Check 119 Assigning a check to accounts or items 119 Writing a check for an outstanding bill 123 Creating an Expense 124 Entering a Purchase Order 126 Turning on the purchase order feature 127 Creating a purchase order 128 Working with partial purchase orders 130 Entering and Paying Bills 134 Entering a bill 134 About recurring transactions 135 Recording a vendor credit 139 When a vendor issues a refund check 141 Paying bills 143 Chapter 6: Managing the Inflow of Money 147 Managing Projects 147 Turning on projects in QBO 148 Enabling projects in Customer lists 148 Converting sub-customers to projects 149 Setting up a project 151 Adding transactions to a project 152 Projects and reporting 153 Getting Started with Sales Transactions 154 Customizing forms to handle subtotals 155 Preparing an invoice 157 Recording a customer payment 161 Managing invoice status 165 Working with estimates 167 Creating a progress invoice 176 Working with sales receipts 177 Giving Money Back to a Customer 180 Recording a credit memo 180 Issuing a refund to a customer 182 Creating Billable Time Entries 184 Entering a single time activity 185 Using a timesheet to record time 186 Adding a Billable Expense to an Invoice 187 Chapter 7: Working in Registers 191 Understanding Registers 191 Entering and Editing Transactions 197 Entering a transaction 197 Editing a transaction 201 Other Things You Can Do in a Register 201 Sorting transactions 201 Filtering transactions 202 Printing a register 204 Chapter 8: Handling Bank and Credit Card Transactions 207 Controlling the Appearance of Bank Accounts 207 Connecting QBO Accounts to Financial Institutions 209 Connecting or not connecting 209 Connecting Bank or Credit Card accounts 210 When you can’t connect directly 215 Converting Receipts to Transactions 221 Managing Downloaded Activity 223 Excluding transactions 226 Including transactions 227 When QBO guesses correctly 227 When QBO doesn’t know 227 Establishing rules to accept transactions 230 Fixing mistakes 235 Making a Bank Deposit 237 Reconciling a Bank Account 240 Tagging Transactions 244 Chapter 9: Paying Employees and Contractors 247 Understanding the Employee Payroll Process 248 Getting Started with QBO Payroll (QBOP) 248 Turning on QBOP 250 Setting payroll preferences 254 Setting up payroll taxes 257 Preparing Payroll 260 Recording payroll information 260 Reviewing and generating payroll checks 261 Establishing or Correcting Payroll Exemptions 264 Printing payroll reports 266 Managing Payroll Taxes 267 Paying payroll taxes 267 Viewing payroll tax forms 269 Paying Contractors 270 Setting up 1099 contractors 271 Paying contractors 272 Reporting on 1099 vendor payments 272 Preparing 1099s 275 Chapter 10: How’s the Business Doing? 277 Quickly Review Income and Expenses 277 Finding the Report You Want 278 Examining standard reports 279 Finding reports you customize 280 Taking a look at management reports 280 Searching for a report 282 Printing a Report 283 Customizing a report 284 Exporting to Excel 287 Saving a customized report 289 Part 3: Managing the Books for the Accountant 293 Chapter 11: Setting Up Shop in QBOA 295 Signing Up for and into QBOA 296 Examining the QBOA Interface 298 Working with the Your Practice view 299 Working with Your Books 302 Setting Up Your Team 303 Controlling the Appearance of the Client List 307 Understanding and Using the Free QBOA Company 309 Working with the Sample Company 310 Closing Companies and QBOA 311 Working with Wholesale Billing 312 Signing up for Wholesale Billing 312 Adding existing clients to your Wholesale Billing subscription 314 Removing clients from your Wholesale Billing subscription 316 Working with your Wholesale Billing history 318 Stop using Wholesale Billing 319 Chapter 12: Adding Companies to the QBOA Client List 321 Adding a Client’s Company to the Client List 321 Having a client invite you to be the accountant user 322 Inviting a client to your practice 325 Transferring master administrator rights back to your client 328 Importing QuickBooks Desktop Information into QBO 331 General conversion considerations 332 An overview of what won’t import 334 Updating your edition of QuickBooks Desktop 336 Transferring data from a desktop company into QBO 338 After converting 341 Switching between Client QBO Companies 343 Chapter 13: Exploring a Client’s Company from QBOA 345 Opening a Client’s Company 345 Reviewing a Client QBO Company 346 Taking a look at the Client Overview page 346 Examining company setup information 350 Taking a look at the Chart of Accounts 353 Reviewing list information 358 Exporting and importing bank feed rules 359 Chapter 14: Working in a Client’s Company 363 Making Navigation Easy 363 Using keyboard shortcuts 363 Opening multiple windows 364 Working in two companies simultaneously 367 Examining Available Transaction Types 368 Searching for Transactions 368 Making Client Notes 370 Communicating with a Client 371 Chapter 15: Using Accountant Tools 375 Reporting and Paying Sales Taxes 376 Managing Your Practice 377 Understanding the Grid view 378 Creating projects and tasks 379 Updating task status 382 Editing and deleting project information 383 Working in the List view 384 Working in the Calendar view 385 Communicating with team members about work 386 Facilitating Accountant Activities 387 Reviewing reports 388 Examining voided and deleted transactions 390 Closing the books 390 Month-End Review 391 Transaction Review 391 Account Reconciliation 392 Final Review 392 Reclassifying transactions 392 Writing off invoices 395 Understanding the Prep for Taxes page 396 A brief look at other accountant tools 400 Part 4: The Part of Tens 403 Chapter 16: Ten Things about the Chrome Browser Interface 405 Understanding Users 406 Windows and Tabs 407 Using the Omnibox to Visit a Web Page 408 Using the Omnibox to Search the Web 408 What’s the Star? 409 Full-Screen Mode 409 Accessing Your Browsing History 409 Examining the Chrome Menu 410 About Signing In to (and Out of) Chrome 411 Creating a Google account 411 Signing In to Chrome 412 Signing Out of Chrome 414 Using the Chrome Web Store 415 Chapter 17: Ten Ways to Use Chrome Effectively 419 Setting a Home Page 420 Automatically Opening Excel Reports Exported from QBO 421 Using Keyboard Shortcuts 422 Chrome and Security 423 Chrome and Privacy 424 Handling cookies 425 Chrome and JavaScript 425 Flash 425 Working in Incognito mode 425 Deleting browsing history 426 Reviewing miscellaneous privacy settings 428 Using Google tools to manage privacy 429 Using Bookmarks in Chrome 430 Creating a bookmark 430 Displaying the Bookmarks bar 431 Importing bookmarks 432 Managing bookmarks 433 Duplicating and Pinning Tabs 435 Using Chrome on Multiple Monitors 436 Working with Chrome Users 436 Adding a Chrome user 437 Opening a different user 438 Switching to a different user 439 Removing a user you no longer need 439 Zooming In and Out 440 Downloading Files 440 Appendix A: QBO, QuickBooks Desktop, and Data Conversion 443 Index 461

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Introduction 1 Part 1: Getting Started with QBO and QBOA 5 Chapter 1: Introduing QBO and QBOA 7 Chapter 2: Embracing the QBO/QBOA Format 19 Part 2: Managing the Books for the End User 33 Chapter 3: Creating a Client Company in QBO 35 Chapter 4: Managing List Information 75 Chapter 5: Dealing with the Outflow of Money 117 Chapter 6: Managing the Inflow of Money 147 Chapter 7: Working in Registers 191 Chapter 8: Handling Bank and Credit Card Transactions 207 Chapter 9: Paying Employees and Contractors 247 Chapter 10: How’s the Business Doing? 277 Part 3: Managing the Books for the Accountant 293 Chapter 11: Setting Up Shop in QBOA 295 Chapter 12: Adding Companies to the QBOA Client List 321 Chapter 13: Exploring a Client’s Company from QBOA 345 Chapter 14: Working in a Client’s Company 363 Chapter 15: Using Accountant Tools 375 Part 4: The Part of Tens 403 Chapter 16: Ten Things about the Chrome Browser Interface 405 Chapter 17: Ten Ways to Use Chrome Effectively 419 Appendix A: QBO, QuickBooks Desktop, and Data Conversion 443 Index 461